Administrative Specialist

Florida Atlantic University•Boca Raton, FL

4d•Onsite

About The Position

Florida Atlantic University is seeking an Administrative Specialist in Boca Raton, FL. The Administrative Specialist provides personalized assistance to new students and their families from admission to graduation. This role works with the community to provide quality transitional experiences that maximize students' ability to achieve their dreams, goals and optimize their potential.

Requirements

A high school diploma from an accredited institution.
Five years of experience required.

Responsibilities

Oversight of all incoming student types in the Campus ESP reservation platform.
Log in-person office visits and phone calls for Lobby Central.
Manage event needs for the Department through Divisional Volunteer Requests.
Oversee the resource closet for events and orientation programs for inventory tracking.
Oversee the ordering of all office and event supplies needed.
Serve as liaison to the Student Call Center.
Lead on continuity of operations & emergency response plans.
In collaboration with the Director, oversee finances for the Department as a whole.
Coordinate classroom-use schedule and logistics (including technology requirements).
Develop tour scripts for student leaders and keep them up to date.
Oversight of all Departmental email accounts.
Oversight of hold removals for orientation and the career center (career module holds).
Answer emails and phone calls regarding Fit first-year related registration.
Supervise front desk staff.
Perform other job-related duties as assigned.

Benefits

Medical (PPO/HMO $50 per month single & $180 per month family)
Dental
Vision
Life Insurance
Flexible Spending plans
Employee Assistance Program (EAP)
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).