Administrative Specialist

Kentucky Personnel Cabinet

1d • Onsite

About The Position

Creating a Better, Safer Kentucky

If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily operational in nature, with a span of control to include district and/or field offices within specific geographic areas and staff assigned to those areas. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.

Requirements

• Graduate of a college or university with a bachelor's degree.
• One year of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Nice To Haves

• Ability to work independently and with limited supervision
• Strong written and oral communication skills
• Ability to multitask
• Ability to prioritize multiple assignments
• Familiar with Excel and Outlook
• Positive and helpful attitude to support the district and division as a whole
• Ability to adapt to the ever-changing needs of the Department and Division

Responsibilities

• Drafts or prepares correspondence, detailed forms, reports or other materials.
• Makes decisions based upon defined rules, regulations, methods or procedures for the processing of documents and may communicate these decisions to others.
• Answers inquiries and provides detailed information on office inquiries in person, by telephone and/or electronic mail.
• Checks, maintains or prepares records such as financial documents, time or attendance, travel vouchers or related documents.
• Ensures office has needed supplies and orders supplies as needed with supervisor approval.
• Assists supervisors with maintaining documentation for accreditation.
• Answers incoming phone calls and greets visitors to the office.
• Processes and disseminates incoming mail and ensures outgoing mail is processed daily.
• Maintains database of forms and ensures printed documents are available for offender and staff use.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive