Administrative Specialist

Lamar Advertising•Salt Lake City, UT

1d•Hybrid

About The Position

The Administrative Specialist is the glue that holds the office together! If you’re the type of person who shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Salt Lake City, UT is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Salt Lake City, Utah and the surrounding areas. The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.

Requirements

Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machine, copiers, scanners, and binding machines
Requires the ability to handle different challenges each day and adequately prioritize those demands
High school diploma or Equivalent required
A minimum of 6 months of office experience is required. In lieu of experience, a college education will be accepted. Or another equivalent combination of education and experience

Nice To Haves

Associate's degree, business school certification, and/or some college preferred
A driver’s license is preferred.

Responsibilities

Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.
Operate telephone to answer, screen, and route calls; relay messages
Greet and answer inquiries from the general public, customers, and visitors; route and resolve information requests
Process outgoing mail and receive deliveries
Type correspondence; compile data for expense and statistical reports
Coordinate space and office organization; maintaining paper and electronic files
Filing duties
Assist with AP and AR duties for the office, but not ultimately responsible for them
Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital
Create Excel spreadsheets for clients and Sales Account Executives

Benefits

A Monday - Friday 8am - 5pm hybrid work schedule
An hourly range of $22 - $26/ hour, dependent on relevant experience and qualifications
Phone allowance
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's Day and Juneteenth
A comprehensive 6-week training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital, Critical Illness, and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock Purchase Plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback