Administrative Specialist

Lamar Advertising Company•Hattiesburg, MS

3d•Onsite

About The Position

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Hattiesburg, Mississippi, is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Hattiesburg, MS, and the surrounding areas. The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. They will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities.

Requirements

Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member.
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use a fax machine, copiers, scanners, and binding machines.
This position requires the ability to handle different challenges each day and adequately prioritize those demands
High school diploma or Equivalent required
2 years of office experience is required. In lieu of experience, college education will be accepted.
A driver’s license is preferred
Or another equivalent combination of education and experience

Nice To Haves

Associate's degree and/or bachelor’s degree (in Business, Marketing, or another related field) preferred

Responsibilities

Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines, which includes downloading pictures daily into the POP system and emailing POP photos to AE’s and/or directly to clients upon request
Drafts/enters contracts into billing system
Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients.
Assist the Office or Business Manager with or handle collection issues and Human Resources-related tasks
Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports
Conduct commercial credit checks on potential clients to determine creditworthiness
May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office
May handle marketing duties such as social media efforts for the office
May perform Administrative Specialist I duties on an as-needed basis such as: Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers
Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages
Greet and answer inquiries for the general public, customers and visitors; route and resolve information requests with a customer service focus
Process outgoing mail and receive deliveries
Type correspondence; compile data for expense and statistical reports
Coordinate space and office organization; maintain paper and electronic files
Filing duties for the office
Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them
Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital

Benefits

A Monday-Friday 8a-5p work schedule
An hourly range of $18 - $20/ hour, dependent on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's Day and Juneteenth
A 2-weeek comprehensive training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback