Administrative Specialist /B23

Prince William County Government•Prince William County, VA

13d•Hybrid

About The Position

The Materials Services Division of Prince William Public Libraries (PWPL) is seeking a part-time Administrative Specialist to support a dynamic division of more than 25 staff members. This role serves as the central point of coordination, helping to manage communication, streamline administrative processes, and ensure the division operates efficiently. The position supports the Division Chief of PWPL, who oversees the library's entire collection, by managing administrative tasks, organizing supplies, and supporting internal communication.

Requirements

High School Diploma or GED
2 years of administrative support role in a government or public service setting

Nice To Haves

3 years or more of administrative support experience in a public service or in government setting
Experience creating, organizing, and maintaining SharePoint sites for team collaboration.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for managing calendars, budgets, and documentation.
Experience using or managing internal customer service/IT ticketing systems.
Experience scheduling, including coordinating appointments and managing agendas for leadership.
Experience tracking physical inventory, ordering supplies, and monitoring budget expenses.

Responsibilities

Manage meetings and calendars for the Division Chief and Assistant Division Chief.
Assist other work units, such as the Mailroom, as needed.
Oversee internal office supplies.
Track and manage the library system's inventory of processing supplies.
Help manage the division's supply budget.
Create and maintain division documentation.
Manage the internal customer service ticketing system.
Update the library-wide SharePoint site.