Administrative Specialist

Linkitall • Carlisle Barracks, PA

1d

About The Position

PSCI-LIA is seeking an Administrative Specialist for an upcoming contract. The role will support a government client with records management, FOIA and Privacy Act requests, publications, and forms. The specialist will handle request intake and processing, coordinate records searches, prepare materials for government review, support privacy activities, administer a SharePoint records repository, conduct records inspections, and assist with training and corrective actions. The position also supports editing and publishing administrative materials and creating electronic forms. Government officials retain authority for FOIA determinations, denial letters, and final records-disposition approvals. Final qualifications, work schedule, and duties will align with the awarded contract.

Requirements

• Three to five years of progressive administrative management experience in federal/DoD, state, or local government.
• High school diploma or equivalent.
• Active Secret clearance.
• Proficiency with Microsoft Office, SharePoint Online, Adobe Experience Manager, and Acrobat Pro.
• Records management training.
• IMCOM/DOJ advanced FOIA certification.
• Proficiency with FACTS and DPIMS.
• Knowledge of Army records requirements, NARA schedules, FOIA/Privacy Act exemptions, and Army correspondence.
• Ability to brief and train government personnel.

Responsibilities

• Receive, log, review, and route FOIA and Privacy Act requests using FACTS.
• Coordinate records searches; recommend redactions; and prepare response packages, fee calculations, and reports for government review.
• Support privacy impact assessments, privacy training tracking, and PII breach reporting.
• Administer the Army 365 SharePoint records repository, including document libraries, metadata, permissions, file plans, retention, and disposition.
• Conduct records inspections and staff assistance visits; track corrective actions; and train records coordinators.
• Edit and publish command regulations, memoranda, and other administrative publications.
• Create and revise electronic forms using Adobe Experience Manager and Acrobat Pro.
• Maintain publication indexes, office symbols, and executive correspondence standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED