Administrative Specialist

University of North Texas System•Dallas, TX

5d•Onsite

About The Position

The Office of Admissions serves as the gateway to UNT Dallas College of Law, Dallas' public law school committed to offering affordable, practice-ready legal education that expands access to the profession. Located in the downtown legal district, the office manages the recruitment, evaluation, and enrollment of prospective Juris Doctor (J.D.) candidates who will thrive in our applied learning environment. This is a position that reports to and provides admissions support for the Assistant Dean and Director of Admissions and Scholarships (Assistant Dean) and will also serve as advanced administrative support to the Office of Admissions and Enrollment Management for the College of Law. This position will report directly to the Assistant Dean. Work is performed under the general supervision of the Assistant Director of Admissions (Assistant Director) with assignments typically reflecting continuing responsibility for supporting and maintaining College of Law academic and administrative ethics and integrity. An employee in this class performs key administrative support tasks that are continuous and recurring in nature, and require the use of considerable focus and initiative. Ability to maintain confidentiality is required. Work includes public contact in explaining and promoting College of Law admissions policies and procedures.

Requirements

High School diploma or GED equivalent and two (2) years of general office or clerical experience; or any equivalent combination of education, training, and experience.
Considerable knowledge of general office procedures and practices.
Knowledge of University policies and procedures related to the area of assignment.
Skill in making mathematical calculations and computations.
Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to establish and maintain good working relationships.
Ability to communicate effectively orally and in writing.
Ability to work without close supervision.
Knowledge of safe working procedures related to work performed.

Nice To Haves

Graduation from college with a Bachelors degree and two (2) years experience; or any combination of experience, education and training.
Considerable knowledge (or ability to rapidly assimilate and retain) university and/or college of law operating procedures, organization and management policies.
Working knowledge of sound college of law admissions principles, practices, and techniques.
Working knowledge of Unite and Peoplesoft.
Marked ability to establish and maintain effective working relationships.
Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint.
High level of competence using email and search engines.
Strong written and oral communication skills.
Skill in typing at a moderately fast rate with few errors.

Responsibilities

Provides assistance with admissions operations, including administrative duties of the office and assisting with tours of the Law School.
Provides oral and written explanations of admission policies and procedures and recruitment programs to prospective students.
Processes and manages admissions applications in Unite and PeopleSoft.
Provides support in application processing for new and returning students.
Enters all new student applications into the University's student database.
Processes readmit (returning student) applications.
Determines residency status according to state regulations.
Prints officially downloaded transcripts.
Evaluates secondary and postsecondary academic transcripts based on University criteria.
Coordinates and collects the gathering of admissions information and required documentation for applications and enrollment in the College of Law.
Provides support for admissions prospective student events and workshop programming.
Provides occasional assistance to Assistant Dean and Assistant Director with on and off campus recruitment events and programs.
Serves on College of Law committees as assigned by Assistant Dean.
Enters and manages prospective student contact information database in Unite.
Provides administrative support to administrative assistant as necessary to execute admission programming.
Makes recommendations for implementation of admissions office procedures and programming to Assistant Director and Assistant Dean.
Provides support to coordinate arrangements for admissions and pipeline programs, meetings, and special events on campus.
Provides administrative support for periodic and special projects.
Provides supervisory support to the Assistant Director of student workers in the admissions area.
Follows appropriate safety and security precautions related to work performed.
Performs all other related duties as required.