Administrative Specialist, Humanities, Communications & Fine Arts

Tyler Junior College • TJC Central Campus, TX

6d • Onsite

About The Position

The Administrative Specialist for Humanities, Communications, and Fine Arts is a full-time, 12-month, on-site position in Tyler, Texas. The role supports department chairs and faculty with daily program operations and office administration, and reports to the Academic Operations Coordinator, Humanities, Communications, & Fine Arts. The position involves regular contact with college administrators, faculty, staff, students, and the general public, as well as supervision and scheduling of student assistants.

Requirements

• High school diploma or equivalent.
• One year of related experience.
• Excellent organizational skills.
• Knowledge and skill in operating a personal computer.
• Working knowledge of Microsoft Word and Excel.
• Ability to work independently, respect confidentiality, and maintain professionalism when working with students, faculty, staff, and visitors.
• Current, valid Texas driver's license and an acceptable driving record if travel is required.
• Authorization to work for any employer in the United States.

Nice To Haves

• Knowledge of Ellucian Banner.

Responsibilities

• Perform office duties, including filing, copying, and ordering supplies for the faculty workroom.
• Interact in person and by telephone with college administration, faculty, staff, students, and the general public.
• Supervise student assistants and schedule their work hours.
• Assist department chairs with the day-to-day operations of their programs.
• Receive visitors, relay messages, schedule appointments, and answer questions for staff and students as needed.
• Assist the Academic Operations Coordinator with data entry, including faculty rosters and biographical reports.
• Manage a variety of projects assigned by the supervisor.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED