Administrative Specialist

The Bridge Over Troubled Waters•Pasadena, TX

3d•Onsite

About The Position

The Bridge is seeking an Administrative Specialist. This is a versatile and dynamic role that supports various departments within the organization, including the Admin Suite, Shelter, Advocacy, Development, Volunteer, and Finance. The ideal candidate will possess excellent organizational skills, the ability to multitask, and a proactive attitude. This position requires flexibility as the schedule and duties will fluctuate frequently.

Requirements

High School Diploma/GED.
Ability to alphabetize materials and place in appropriate files.
Intermediate level experience with Microsoft Office.
Must be able to bend, stretch, push/pull and life files in and out of cabinets.
Must pass criminal background investigation check
Must provide and maintain current TX Driver’s License
Must provide and maintain current auto liability insurance
Must be authorized to work in the U.S
Must be able to lift/carry (25) lbs, and ascend/descend stairs in emergency shelter setting.

Responsibilities

Provide reception coverage.
Provide general administrative support within the admin suite.
Receive and follow up on donations, ensuring accurate record keeping and donor communication as needed.
Assist with preparations for special events and fundraising activities as needed.
Perform data entry tasks, filing, ensuring accuracy and timely completion of monthly donation records as needed.
Timesheet review, corrections and filing - adhere to firm deadlines for financial reporting and documentation.
Assist with hotline duties as needed, providing support and information to callers as needed.
Document and report hotline activities as required.
Maintain a professional and welcoming environment for clients, volunteers, and staff.
Communicate effectively with team members across all departments to ensure cohesive operations.
Adapt to changing priorities and responsibilities as the needs of the organization evolve.
Perform other duties as assigned to support the overall mission of the organization.