ADMINISTRATIVE SPECIALIST (Guthrie Agricultural Center, Guthrie, WV)

WV Department of Agriculture•Charleston, WV

4d•Onsite

About The Position

Under general supervision, the Administrative Specialist (Payroll) performs advanced level administrative work, responsible for complex clerical tasks of a complicated nature involving advanced oral and written communication, interpretation and application of policies and practices, and occasional computation of numeric data. The focus of this position will be performing administrative functions for processing payroll and benefits for Department employees but may be responsible for other administrative tasks. The work is characterized by its complexity in dealing with a broad area of knowledge, discretion, and confidentiality, with strict accountability for results.

Requirements

Graduation from an accredited college or university with an Associate’s degree in accounting, business administration, finance, human resources or related field.
Two years of full-time paid employment in payroll/benefits, accounting, budgeting, personnel administration, project monitoring and reporting preferred.
Valid driver’s license is required.
Satisfactory completion of pre-employment drug testing.
Satisfactory completion of pre-employment law enforcement background investigation, including DMV records.
Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture, and the State of West Virginia.

Nice To Haves

Graduation from an accredited college or university with Bachelor’s degree in accounting, business administration, finance, human resources or related field, may be substituted for previously cited educational and experience requirements.

Responsibilities

Audits and corrects timekeeping records as necessary, including administration of leave and historical corrections. May also process manual timekeeping records.
Communicate with employees, via telephone, correspondence, or personal contact, of information related timekeeping such as deadlines, corrections, and general questions
Gather and compile information for state records, in hard copy or electronic format as required, including assisting in maintenance of personnel records
Maintain knowledge of current and applicable Federal and State payroll law, State government business practices, benefit regulations and/or guidelines, and other established procedures related to payroll or employee management; ensures compliance.
Provides reports for regular or intermittent review by agency management personnel and/or external parties.
Work with external and internal parties to submit workplace incident reports to insurance agency
Maintain agency training records as needed
Performs office management functions including ordering supplies, researching, or evaluating potential office equipment for purchase, and/or making necessary maintenance requests for items in need of repair or upgrade.
Receives, logs, sorts, and distributes incoming and outgoing mail depending on the content or nature.
Utilize Purchasing Card to make purchases and reconcile statements according to policy.
May assist in briefing/training Division Directors, other agency management personnel, and/or the general employee population on new policies, procedures, or processes related to the area of assignment.
May assist with implementation of new policies and procedures as well as implementation of new software systems.
May be cross trained to assist with other fiscal management functions to provide support on a temporary basis
Other duties as assigned.