Administrative Specialist

Kentucky Personnel Cabinet•Harrodsburg, KY

1d•Onsite

About The Position

The Administration Specialist at Old Fort Harrod State Park provides professional support in the review, evaluation, development, and implementation of the agency's activities. This position serves as a key resource for administrative operations across multiple departments and performs other duties as required. Join our team and help preserve this important piece of American history while building a rewarding career with Kentucky State Parks.

Requirements

Graduate of a college or university with a bachelor's degree.
One year of professional, administrative, or business experience.
Additional education will substitute for the required experience on a year-for-year basis.
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

Ensure established parks procedures are followed as they pertain to purchasing, inventory, pricing, and marketing of resale items and the handling of cash and charge transactions.
Conduct business with company sales representatives and individuals as necessary to purchase sellable merchandise.
Maintain shop appearance through proper display of merchandise and appropriate housekeeping standards.
Prepare payroll records for all departments, prepare payroll worksheets, and process payroll information in KHRIS.
Prepare temporary staff payroll on a weekly basis and submit via designated link for supervisor’s approval.
Enter Purchase Orders and attach required documentation for appropriate approval.
Create PRC documents for approval and payment processing.
Prepare and process Daily Business Reports, JV2P documents and sales logs on a daily basis.
Count, verify, and balance receipts, including bank deposits, ensuring accuracy and compliance.
Produce Inventory and Daily Business Report copies with appropriate documentation for submission to Central Office.
Train, schedule, assign, and oversee the work of shop employees to ensure efficient and professional operations.
Perform duties of clerk/cashier as necessary to support staffing needs.