Administrative Specialist

Global•Lexington, KY

About The Position

Necco has an opportunity for a career as Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department. The candidate selected will be responsible for the following: Data Entry/Systems, Fiscal and Medicaid Service Management, Electronic File Management, Team Responsibilities, and Understanding and Executing Corporate Culture Principles and Strategy.

Requirements

Minimum of 21 Years of Age
High School Education (Degree Preferred)
Valid Driver’s License
Minimum of 3 Years’ experience in office, data entry and/or billing
Valid driver’s license
25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities
Training and Travel willingness
Excellent organizational and technological skills
Excellent written and oral communication skills
Successful completion of all required criminal background checks
Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)
Must have the ability to identify issues and willingness to discuss with appropriate teammates
Must have the ability to enter timely and accurate data
Must have the ability to adhere to scheduled and unplanned deadlines

Responsibilities

Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours.
Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable.
Maintain and track all referrals through applicable databases, if applicable.
Complete all state-specific database requirements.
Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs.
Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable.
Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department.
Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate.
Provide current and accurate information to the team regarding per diems and any other missing/needed financial data.
Process and submit expenses to the state or other entities for reimbursement, if applicable.
Pay invoices in Certify, as required.
Maintain electronic employee files and ensure their accuracy.
Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed.
Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed.
Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise.
Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards.
Submit quarterly office checks/audits to Safety and Risk, as applicable.
Attend and participate in Necco meeting structure, administrative specialist conference calls and activities.
Communicate in a responsible, courteous and professional manner with stakeholders.
Ensure the confidentiality of client records and office environment.
Accept additional tasks from self-directed work team as appropriate.
Understand and Execute our Corporate Culture Principles and Strategy.
Participate in achieving our mission of We Build Families.
Participate & Take Ownership of the Individual Performance Scorecard.