Administrative Specialist

Advanced Micro Devices, Inc•Austin, TX

6d•Onsite

About The Position

At AMD, our mission is to build great products that accelerate next-generation computing experiences—from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you’ll discover the real differentiator is our culture. We push the limits of innovation to solve the world’s most important challenges—striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. We have a new opportunity for a skillful Administrative Specialist to provide administrative and operational support to a leader and team in a fast-paced, fun and collaborative environment. In this role, you will partner closely with administrative professionals across the organization, coordinate very heavy and detailed schedules, event planning and logistics, and help ensure smooth execution of calendar activities and business support. Success requires excellent organizational skills, strong judgment, a high level of attention to detail and judgement, and a proactive, service-oriented approach. This new opportunity is based 100% onsite with our team at our Austin, TX headquarters.

Requirements

Significant experience navigating a complex diverse environment and are comfortable interacting with employees of all levels.
Exceptionally strong organizational and multi-tasking skills
High level of confidentiality
Ability to gather information and make decisions independently.
Being proactive and anticipating the needs of the senior leaders is essential as you prioritize time, schedules, inquiries, and information.

Nice To Haves

Direct work experience in administrative support for senior-level Engineering leaders
Very highly organized; able to prioritize, manage multiple work streams, and meet deadlines in a dynamic environment
Technology industry experience highly preferred
Experience supporting extensive calendaring and dynamic meeting prioritization, and providing customer event support from planning stages through day-of logistics
Experience coordinating meetings, travel, and expense reporting; strong attention to detail and comfort working with confidential information
Strong written and verbal communication skills; ability to work independently as well as part of a team
Highly collaborative, service-oriented team player who creates and maintains strong relationships to collaborate across organizations with administrators and partners and customers across geographies
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, Teams, SharePoint, SAP and AI tools
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness

Responsibilities

Calendaring of senior leader level meetings and appointments, with deep and current understanding of the leaders’ schedules for effective prioritization as required
Manage & coordinate travel schedule and reservations
Handle expense reports and submissions as required
Drive team organization by maintaining shared trackers, distribution lists, and team resources; help organize materials for staff meetings and reviews; and support consistent, well-documented execution of team routines.
Order/maintain office supplies, laptops, and other items as needed by the team
Support PO transactions and interface with supplier relations
Assist/handle various tasks that might include driving issue resolution, create information repositories, build charts/spreadsheets
Prepare responses or correspondence
Direct inquiries or issues to relevant staff members
Assist team with questions around facilities or relevant company policies
Be proactive and collaborate with the team and others outside the team