Administrative Specialist - City

City of Oklahoma City • Oklahoma City, OK

14h • Onsite

About The Position

This position is located in the Public Safety Support Division of the Police Department within the City of Oklahoma City. This is a staff position located throughout the City in large divisions and department level administrative work sections, and usually reports to a department or division head. The Administrative Specialist is primarily responsible for performing special projects, conducting research, monitoring budget goals and objectives, exchanging information, and performing general administrative tasks. Knowledge of current organizational, managerial, and administrative concepts and principles, skill in basic research principles and practices, and standard budgeting and financial management procedures and practices are required prior to assuming the position. Essential job functions include: identifying problems, evaluating and developing alternatives, and making written and verbal recommendations to improve organization programs, procedures and operations; researching and assessing department, division or section programs, needs, and operation; assisting in the planning, preparation, and control of department, division or section budgets, goals and objectives; exchanging information with various organizational personnel, boards, committees, outside agency representatives, and citizens regarding departmental policies, procedures, practices and operations; and performing a variety of general administrative duties in support of functions and activities of the assigned work unit. Specific duties and responsibilities may include, but are not limited to representing the department as staff advisor and attending various meetings; preparing Council memos for various department activities; monitoring project records relating to various contractual obligations; and conducting specialized feasibility, time and cost, and cost-benefit analyses. The employee primarily works independently and is frequently the department or division heads chief resource for conducting research into specific operational matters and activities. Instructions received define the overall objectives, with minimal specificity regarding how to proceed with assignments. Work results are primarily examined for soundness of technical judgment and quality of recommendations. This position's primary function will be completing background investigations. Employees assigned to this role within the Police Department will be tasked with reviewing sensitive and potentially disturbing materials, such as graphic videos related to ongoing investigations. This work may involve exposure to difficult and emotionally challenging content. The nature of the work performed may also expose individuals to harsh language, inappropriate situations, or other distressing circumstances. Applicants should be prepared to handle these situations with professionalism, emotional resilience, and confidentiality.

Requirements

• Knowledge of and ability to utilize standard budgeting and finance procedures and practices in performance of duties.
• Knowledge of and skill in utilizing basic research principles and practices.
• Knowledge of current organizational, managerial, and administrative concepts and principles.
• Skill in assessing and following research through to logical conclusion.
• Skill in communicating verbally and in writing, using tact and diplomacy.
• Skill in making long and short-range projections based on current and future needs.
• Ability to develop alternatives and make recommendations leading to improvements of organizational activities and programs.
• Ability to learn and apply knowledge of the citywide organization and administrative structure, operations, practices and procedures.
• Ability to travel.
• Must successfully complete a comprehensive background check and polygraph test prior to employment.
• Must read, understand, and be willing and able to comply with the Body Art/Visible Tattoo Policy.
• Completion of the application questions is required.
• Applicant responses to the application questions must specifically answer the questions asked.
• Responses to application questions must be supported by work history/information listed on the application/resume, sufficient to demonstrate qualifications for the position.
• Applicants may upload only two attachments.
• Applications may not be reviewed if specific responses to application questions have not been provided.
• Employees in this job classification will be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check after receiving a conditional offer of employment.
• Employees in this job classification must complete the required CJIS Security and Privacy Training and pass the online certification test.
• Near vision enough to read and draft documents such as written communications or reports both manually and machine operated.
• Speech and hearing enough to communicate in person and by telephone.
• Manual and finger dexterity enough to operate office equipment such as keyboards, telephones, 10-key, etc.

Responsibilities

• Performing special projects
• Conducting research
• Monitoring budget goals and objectives
• Exchanging information
• Performing general administrative tasks
• Identifying problems, evaluating and developing alternatives, and making written and verbal recommendations to improve organization programs, procedures and operations
• Researching and assessing department, division or section programs, needs, and operation
• Assisting in the planning, preparation, and control of department, division or section budgets, goals and objectives
• Exchanging information with various organizational personnel, boards, committees, outside agency representatives, and citizens regarding departmental policies, procedures, practices and operations
• Performing a variety of general administrative duties in support of functions and activities of the assigned work unit
• Representing the department as staff advisor and attending various meetings
• Preparing Council memos for various department activities
• Monitoring project records relating to various contractual obligations
• Conducting specialized feasibility, time and cost, and cost-benefit analyses
• Completing background investigations
• Reviewing sensitive and potentially disturbing materials, such as graphic videos related to ongoing investigations

Benefits

• Competitive pay
• An average of $22,000 annually contributed toward your benefits and retirement
• A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed