Administrative Specialist (IRA Residential Services)

Devereux • Red Hook, NY

7d • Onsite

About The Position

Devereux Advanced Behavioral Health New York provides programs and services for children and adults with intellectual disabilities, Autism Spectrum Disorder, and dual diagnoses. Located in Red Hook, NY, this position will provide administrative support to the IRA Residential Leadership team to ensure that office operations are performed in an efficient and cost-effective manner. They will perform their duties in a confidential manner, and be responsive to customer needs. They will compose routine correspondence; prepare schedules and forms; edit material to ensure correct spelling and punctuation; and file and/or distribute materials appropriately. The Administrative Specialist will answer the telephone, screen calls, record messages, provide information, and route calls to appropriate personnel. They will also maintain records and prepare reports for submission to funding agencies, accreditation agencies, parents/legal guardians, other departments, etc. They will establish and maintain various file systems. The Administrative Specialist will also schedule meetings, prepare agendas, and document meeting minutes, including tracking action items through completion.

Requirements

• High School Diploma or General Equivalency Diploma.
• Proficient in Microsoft applications.
• One year office experience in similar setting performing similar duties required.
• Significant, prolonged, and frequent amounts of walking, standing, sitting, stooping, bending and lifting 10 lbs or more is required.
• Must be able to operate and maintain office equipment.
• Free of dependency and abuse of illegal or illicit drugs, alcohol, inhalants or other chemical or controlled substances.

Nice To Haves

• Associates degree preferred.
• Previous experience in a behavioral healthcare setting preferred.

Responsibilities

• Provide administrative support to the IRA Residential Leadership team.
• Ensure office operations are performed efficiently and cost-effectively.
• Perform duties in a confidential manner and be responsive to customer needs.
• Compose routine correspondence.
• Prepare schedules and forms.
• Edit material to ensure correct spelling and punctuation.
• File and/or distribute materials appropriately.
• Answer the telephone, screen calls, record messages, provide information, and route calls to appropriate personnel.
• Maintain records and prepare reports for submission to funding agencies, accreditation agencies, parents/legal guardians, other departments, etc.
• Establish and maintain various file systems.
• Schedule meetings, prepare agendas, and document meeting minutes, including tracking action items through completion.

Benefits

• Paid orientation.
• Over 5 weeks of paid time off your first year.
• Quality Low-Cost Benefits.
• Student loan debt assistance.
• 30-day benefit eligibility waiting period for new hires.
• Access to the Savi Student Loan Checkup tool.
• Tuition assistance.
• Student loan repayment.
• Medical (including telemedicine via phone, web, app).
• Dental.
• Prescription drug.
• Preventative care.
• Mental health services.
• Continuing education assistance.
• 403(b) retirement plan with matching benefit.
• Voluntary/employee paid supplemental life and accident coverage.
• Employee assistance / work-life balance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED