Administrative Specialist Senior
About The Position
The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees and our partners. We will continually improve both the delivery of our products and services and the processes which support that delivery. To provide a safe, efficient, environmentally sound and fiscally responsible transportation system that delivers economic opportunity and enhances the quality of life in Kentucky. By joining our Project Delivery and Preservation I Branch as an Administrative Specialist Senior in District 6 office in Kenton County, you'll have the opportunity to provide professional support for the Transportation Engineering Branch Manager with PD&PI Branch developing, implementing, and maintaining various complex programs of Construction and Maintenance unit activities.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Three years of professional, administrative, or business experience.
- Additional education will substitute for the required experience on a year-for-year basis.
- Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
- Professional, administrative or business experience.
- Experience working on strict deadlines.
- Experience in Administrative duties, working in Microsoft programs such as Outlook, Word, Excel.
- Organization, Computer, and Customer Service Skills.
- Teamwork
Responsibilities
- Provides professional administrative support to Project Delivery and Preservation (PD&PI) Branch Manager.
- Provides administrative oversight to two Sections and three Maintenance Units within PD&PI Branch by compiling and entering time, material, and equipment usage in Kentucky Human Resource Information System (KHRIS) and Operations Management System (OMS).
- Generates reports, organizes timesheets, leave forms.
- Interprets and applies policies and regulations related to PD&PI Branch correspondence with internal and external customers.
- Reviews work for Section office and Maintenance Unit Supervisors on complex documents.
- Utilizes Master Agreements to create delivery orders and rental agreements in support of Section office and Maintenance Unit activities.
- Communicates with Section office Supervisors and Maintenance Unit Supervisors, including correspondence such as evaluations, travel reimbursements, training requests.
- Maintains confidential records, analyzes data, develops reports and provides recommendations to PD&PI Branch regarding budget and project status.
- Utilizes SiteManager and Project Wise to review and organize records.
Benefits
- Comprehensive health insurance with optional dental and vision insurance.
- Retirement savings.
- Professional development opportunities and ongoing trainings.
- A collaborative and innovative work environment.
- Employee Wellness programs.
- Paid leave and paid holidays.
- First day health insurance coverage.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
