Administrative Specialist Senior

Kentucky Personnel Cabinet • Frankfort, KY

7d • $3,492 - $5,238 • Onsite

About The Position

The Office of Policy and Audit (OPA) is seeking a highly organized and detail-oriented Administrative Specialist Senior to provide professional administrative and clerical support to agency leadership and staff. This position plays a vital role in providing support for the Policy Branch and the Audit Branch. As an Administrative Specialist Senior with the OPA in Frankfort, you will provide high-level administrative support that helps ensure the effective operation of the agency.

Requirements

• Strong written and verbal communication skills.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and customer service skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
• Experience with eMARS
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work effectively both independently and as part of a team.
• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Provide administrative support to agency management and staff as needed.
• Maintain up-to-date tracking spreadsheet of the policy status, communicate with stakeholders, and addressing inquiries on status or content and move policies through the draft and approval stage.
• Ensure that policies are updated on the required websites and the intranet policy sites and assist with updating and reviewing policies for the electronic acknowledgment portal.
• Prepare correspondence, agendas, meeting minutes, and other documents.
• Maintain agency records and files in accordance with established procedures.
• Assist with audits, such as helping audit staff with audit documentation review and testing for compliance with policies and procedures.
• Provide excellent customer service to internal and external stakeholders.
• Support special projects, perform comprehensive research and perform other duties as assigned.

Benefits

• 40-hour work week promoting work-life balance.
• Paid vacation, sick leave, and holidays.
• Affordable health insurance with optional vision and dental coverage.
• Life insurance benefits.
• Participation in the Kentucky Retirement Systems program.
• Wellness incentive program.
• Professional training and career development opportunities.
• Optional deferred compensation program (401(k) and 457 plans).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior