Administrative Specialist, Land Support

Plains All American • Houston, TX

2d • Hybrid

About The Position

The Administrative Specialist, Land Support provides operational, analytical, and high-level administrative support to the Land organization and senior leadership. This role supports reporting, initiatives, executive coordination, and process improvement while proactively organizing workflows and promoting a culture of continuous improvement. The ideal candidate is highly organized, professional, analytical, and comfortable operating in a fast-paced environment.

Requirements

• Personable, self-managed team player who proactively identifies and meets departmental needs.
• Strong multitasking, problem-solving, and time-management skills with the ability to manage high-volume workloads.
• Excellent organizational skills with strong attention to detail and flexibility to handle shifting priorities and deadlines.
• Outstanding written and verbal communication skills, including proofreading, grammar, and editing accuracy.
• Ability to perform under pressure and execute with a high degree of professionalism.
• Comfortable interacting with all levels of the organization, including senior executives and external stakeholders.
• High standard of personal integrity supported by open and honest communication.
• Professional presence with credibility, punctuality, and discretion.
• Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable learning and using modern office technology, including video conferencing and audiovisual tools.
• Minimum of 5–10 years of experience in administrative support, executive support, or administrative roles supporting senior leadership.
• A high school diploma or GED is required.
• Available for a four and one schedule (Mon-Thurs in office, Friday remote).
• Flexible schedule to support key Operations and corporate events.
• Cleared criminal history (background), satisfactory reference checks, and compliance with company drug and alcohol policies.
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Industry experience (e.g., Oil & Gas or corporate operations) preferred.
• An associate degree or related specialized/technical training is preferred.

Responsibilities

• Provide advanced administrative and operational support to the department and senior leaders as required.
• Coordinate the timely execution, routing, notarization, mailing, tracking, and filing of land-related documents, including agreements, easements, leases, memoranda, and correspondence.
• Coordinate payments to landowners, including preparing check requests, gathering required backup documentation, tracking payment status, and following up on pending items.
• Code, process, track, and support timely payment of vendor invoices in accordance with company procedures and approval requirements.
• Maintain electronic and physical filing systems in accordance with company records management procedures.
• Assist with data entry, document tracking, project logs, mailing lists, and departmental reporting.
• Coordinate meetings, calendars, conference rooms, travel arrangements, expense reports, and team communications.
• Help organize land files for audits, acquisitions, divestitures, due diligence, or records clean-up projects.
• Communicate professionally with internal departments, landowners, vendors, contractors, and external business partners.
• Proactively keep the team organized and promote a culture of continuous improvement across the Land Department.
• Identify opportunities to improve processes, communication, and administrative efficiency.

Benefits

• Competitive compensation
• Top-tier benefits program designed to keep our employees safe, healthy and happy
• Respect for employees' need for personal and family time

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED