Administrative Specialist IV

Georgia State University•Atlanta, GA

6d•Onsite

About The Position

The College of Arts & Sciences at Georgia State University is seeking to hire an experienced Administrative Specialist IV (Working Title: Associate to the Dean). This position will provide essential support to the Dean of the College of the Arts and Sciences, ensuring the successful daily operation, management, and well-being of the College. The College of Arts and Sciences is the largest college on the Atlanta Campus, serving over 15,000 students, 550 faculty, and 300 staff members. This is an exciting time of growth for the college, and the role offers opportunities for professional development and collaboration within a dynamic academic setting.

Requirements

Bachelor’s degree and five years of related experience; or a combination of education and related experience.

Responsibilities

Manages the Dean's calendar for meetings and events and serves as a key liaison to university and college leaders and their schedulers and staff.
Ensures the Dean is prepared with all necessary materials for every meeting and event.
Serves as time approver for the Dean's direct reports on behalf of the Dean.
Provides administrative support for the College Chair’s Council, College Executive Committee, and College Board of Visitors.
Oversees travel arrangements and payment processing for the Dean.
Manages and coordinates special projects as needed.
Contributes significantly to tracking the overall Dean’s team progress, performance, and success.
Provides key administrative and engagement support for Dean-level alumni and donor engagement.
Supervises the Dean's office two support staff (Admin Specialist Admin and Dean’s Office Administrator).
Oversees and manages administrative actions, including personnel and budgetary issues, to support team outcomes and a successful Office of the Dean.
Ensures all staff properly handle confidential information and supervises support staff in their administrative functions.
Other duties assigned.