Administrative Specialist III (Part-Time)

Broward College • San Diego, CA

9d • $33,638 - $38,683

About The Position

Under general supervision, the purpose of this job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinate the employee onboarding experience and/or specified information-gathering projects and tasks. This role communicates with employees, departments, administrators, and the public for the purpose of providing information and assistance. Excellent public contact skills and experience are required. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting an application.

Requirements

• High School Diploma.
• Three to five years of administrative support, office, or related experience required.
• Requires full working knowledge of general office practices and procedures.
• Ability to recognize needs of unit and own responsibility.
• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data).
• Easily navigates Internet.
• Strong interpersonal and communication skills in order to represent the work area.

Nice To Haves

• Associate's Degree preferred.
• Experience using Workday and Microsoft 365 preferred.
• Command of a foreign language and experiences of working in multi-cultural environment preferred.

Responsibilities

• Performs and administers a wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
• May train and coordinate work of student employees and/or temporary staff or part-time staff.
• Performs other related duties as required.

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED