Administrative Specialist III

University of Arkansas System•Little Rock, AR

8d•Onsite

About The Position

The Administrative Specialist III is the frontline office representative for the Disability Resource Center (DRC). The Administrative Specialist III plays an essential role in contributing to the overall success of the DRC, and creating a welcoming and inclusive environment for the UA Little Rock campus community. This position assists with day-to-day operations and consults with faculty, students, other campus stakeholders, and outside entities regarding Universal Design and reframing disability. This position is governed by state and federal laws and agency/institution policy.

Requirements

The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field
Two (2) years of experience in a specialized or a related field applicable to work performed.
Proficient in preparing financial spreadsheets in Microsoft and Google Sheets
Demonstrate knowledge of budget management and bookkeeping
Effective interpersonal communication, writing, and organizational abilities
Ability to use word processing applications
Ability to adapt to a diverse and dynamic environment
Ability to demonstrate a growth mindset and an understanding of knowledge acquisition
Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Bachelor’s degree
Proficiency in Workday
Proficiency in the Google Suite
Proficiency in American Sign Language or Spanish

Responsibilities

Coordinate the departmental budget in Workday and in Google Sheets, ensuring accurate codes and charges for all encumbrances and disbursements in both programs.
Maintain a record of budget changes and financial status reports.
Communicate with vendors and other UA Little Rock departments to answer questions and resolve account and billing discrepancies
Process purchase requisitions for goods and services, and follow up with vendors to ensure on-time delivery and payment
Research the current versions of UA Little Rock vendor and supplier contracts
Complete yearly university inventory process for DRC digital equipment and adaptive technology.
Monitor supply and equipment stock, determine needs, and place requests for necessary items.
Operate and provide routine maintenance of office equipment (i.e., changing cartridges)
Establish and maintain an organized file system
Welcome and assist students and visitors, keeping a clean and professional-looking welcome space
Coordinate the process for students to obtain services through the DRC, including information on applications, appointment setting, accommodations, and accessible parking
Receive and direct incoming calls appropriately
Schedule appointments with DRC staff using Google Calendar processes
Enter student information into the DRC database when appropriate
Consult and collaborate with faculty, students, other campus stakeholders, and outside entities to assist students in navigating disability-related barriers
Establish collaborative relationships by serving on campus committees as appropriate
Participate in strategic plan activities
Sort and distribute letters and parcels
Run errands on campus
Perform other related duties as required