Administrative Specialist III - Engineering

University of Arkansas System • Fort Smith, AR

3d • Onsite

About The Position

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Fort Smith, Arkansas Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities. Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at [phone]. If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied. Department: Smart Systems Engineering Department's Website: Summary of Job Duties: Position Summary: Offers administrative, clerical and programming support to enhance and maximize the efficiency and effectiveness of the Engineering department in the College of Business and Industry. Position supports the engineering department head and faculty, assists with student success and stakeholder engagement initiatives, and maintains faculty/course information essential to the maintenance of programmatic accreditation. Specific support responsibilities include coordination of textbook adoptions, travel, and purchasing.

Requirements

• Associate degree plus two years in an office setting
• To pay close attention to details
• To effectively use Workday, Microsoft Office, and other databases
• To prioritize multiple activities and maintain organization within each activity
• To exercise a strong command of grammar both written and spoken
• To act with discretion and independent judgment
• To apply policies and procedures consistently
• To maintain an attitude of service, anticipate needs, and seek solutions daily for both co-workers and constituents
• Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

• Bachelor’s degree

Responsibilities

• Performs basic reception and clerical duties (25%).
• Coordinates travel and reimbursements (15%).
• Creates and tracks departmental requisitions (15%).
• Supports faculty instructional and research needs (10%).
• Assists departmental or college leadership with the organization of programmatic accreditation, faculty, and/or assessment records (5%).
• Maintain calendar and appointment schedule for engineering department head (5%).
• Maintain departmental files, records, and logs (5%).
• Maintain inventory of office and instructional supplies. Purchase supplies as needed (5%).
• Receive and distribute mail and packages (5%).
• Participate in department or college meetings or events (5%).
• Participate in UAFS recruitment/yield events as requested (5%).
• Receives, distributes, or responds to mail/email addressed to the departments as appropriate.
• Assists with events planning and support.
• Other duties as assigned.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to student workers.
• Requires consistent on-time attendance.

Benefits

• university contributions to health, dental, life, and disability insurance
• tuition waivers for employees and their families
• 12 official holidays
• immediate leave accrual
• a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree