Administrative Specialist II

State of Maryland•Baltimore City, MD

2d•Onsite

About The Position

This position is responsible for initiating, planning, designing, and executing additional special projects related to DDA priorities and initiatives. This position composes and prepares routine correspondence with attention to detail and professionalism. This position will answer incoming calls, greet visitors, and coordinate appointments and interviews to support efficient office operations. This position will manage receipt, sorting, review, and distribution of incoming mail and communication. This position will create and maintain specialized forms and summary reports by gathering and analyzing information from multiple sources to ensure accuracy and completeness. This position will enter, update, verify, and retrieve data using database and spreadsheet applications, ensuring information is current and well-organized. This position may provide technical advice and guidance for various stakeholders and internal staff.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Nice To Haves

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and database software (e.g., Smartsheet).
Experience managing calendars, booking travel, taking meeting minutes, and maintaining office records.
Experience communicating clearly with staff and the public, along with customer service or client relations experience.
Proven ability to handle confidential information, multitasking, and paying attention to detail.
Experience in scheduling, office management, and supporting executives.

Responsibilities

Initiating, planning, designing, and executing additional special projects related to DDA priorities and initiatives.
Composing and preparing routine correspondence with attention to detail and professionalism.
Answering incoming calls, greeting visitors, and coordinating appointments and interviews to support efficient office operations.
Managing receipt, sorting, review, and distribution of incoming mail and communication.
Creating and maintaining specialized forms and summary reports by gathering and analyzing information from multiple sources to ensure accuracy and completeness.
Entering, updating, verifying, and retrieving data using database and spreadsheet applications, ensuring information is current and well-organized.
Providing technical advice and guidance for various stakeholders and internal staff.