Administrative Specialist II
About The Position
The University of Arkansas System Division of Agriculture is a statewide campus with faculty based on university campuses, at Research and Extension Centers, and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. This is an in-person position. The Administrative Specialist will serve the needs of the Health and Nutrition teams. Support manager and staff with tasks such as handling communication, scheduling meetings, maintaining and updating records, performing financial transactions, and providing general office support so the office runs efficiently. Regular, reliable, and non-disruptive attendance is an essential job function, as is the ability to create and maintain collegial, harmonious working relationships with others.
Requirements
- Formal education equivalent of a high school diploma
- At least two years experience in a related area
- Proficiency with office software, especially Microsoft Office programs
- Strong data entry skills and confidence using databases and spreadsheets, especially Microsoft Excel
- Ability to use workflow platforms such as Microsoft Loop, Outlook, and Teams
- Strong written and oral communication skills
- Confidence in communicating clearly and professionally with a wide range of people, including senior management, customers, and suppliers
- Well-developed customer service skills
- Ability to establish and maintain record keeping systems
- Ability to operate standard office equipment
- Highly organized with the ability to work on multiple tasks at a time
- Proof of legal authority to work in the United States on the first day of employment
Nice To Haves
- Experience or familiarity using Workday
Responsibilities
- Acting as a first point of contact
- Answering phone calls, responding to emails, and directing enquiries to the right person
- Arranging access for, scheduling, and coordinating meetings
- Organizing files and updating digital records
- Entering data, preparing documents, and generating reports
- Processing requisitions, purchase orders, and receipts
- Making travel arrangements and processing travel reports
- Ordering office supplies and ensuring supplies are stocked and maintained
- Assisting with basic HR or onboarding tasks, such as paperwork and maintaining records
Benefits
- Benefits Eligible: Yes
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
