Administrative Specialist II - Real Property Services
About The Position
Pima County's Real Property Services has an opening for an Administrative Specialist II who will provide complex professional administrative support to the department and assist the Administrative Specialist Supervisor. This role involves providing complex administrative services of a specialized nature, negotiating and establishing Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitoring compliance. The position also includes preparing work unit budgets, overseeing expenditures, performing cost and statistical analyses, and preparing reports and recommendations. Additionally, the Administrative Specialist II will perform research, prepare written reports and recommendations, inform management of issues, concerns, and problems, and respond to public inquiries, interpreting work unit and county policies and procedures. The role ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy, oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing, and represents the work unit at various meetings, conferences, or on committees. The position also involves developing, maintaining, and managing databases using automated information systems and compiling/reviewing/monitoring information for reporting purposes.
Requirements
- Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field, AND one year of professional experience in public or business administration.
- One (1) year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
- Valid driver license is required at time of application.
- Valid AZ driver license is required at time of appointment.
- The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
- Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
Nice To Haves
- Experience providing assistance to management (supervisor/department director).
- Experience working with/for a public agency.
- Experience with Microsoft Office Suite, Adobe Acrobat Professional, SharePoint, and Workday software.
- Experience with/knowledge of basic office duties (phones, mailing, supply inventory, etc.).
Responsibilities
- Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
- Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, and monitors compliance
- Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations
- Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of specialized work unit
- Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures
- Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy
- Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing
- Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
- Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes
Benefits
- competitive salaries
- generous health insurance coverage
- retirement plans
- flexible work schedules
- generous family leave policy
- wellness programs
- opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
- County-wide employee recognition program
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
