Administrative Specialist II- Aviation (Civil Service)

City of Dallas

18h•$24 - $28

About The Position

The Administrative Specialist II performs intermediate to advanced administrative support or technical program assistance for a variety of functions, divisions, or departments. The role supports accounting, procurement, contract development, budgeting, accounts payable and receivable, budget analysis, record keeping, communications, reporting, program activities, and customer service. The position also supports administrative staff, coordinates meetings and projects, prepares publications and presentations, and helps train subordinate administrative staff.

Requirements

High school diploma or GED.
Four years of administrative support experience involving at least three of the following: accounts payable/receivable; invoice reconciliation and payment; correspondence/publication preparation; procurement; budget analysis/preparation; contract administration; policy/procedure development; records management and/or report writing; financial management.
Must pass a Transportation Security Administration (TSA) background check.
Knowledge of office practices and administrative procedures.
Knowledge of customer service techniques for resolving problems and issues.
Ability to investigate, collect, and analyze information for accuracy, consistency, and conformity with established policies.
Ability to coordinate, lead, and train others.
Ability to interpret rules, regulations, policies, and procedures.
Effective verbal and written communication skills.
Ability to establish and maintain strong working relationships.

Responsibilities

Perform advanced administrative functions and assist with accounting, procurement, contract development, budgeting, accounts payable and receivable, and budget analysis and preparation.
Participate in planning and executing department programs; develop, coordinate, and maintain record-keeping and filing systems; handle petty cash and perform general accounting duties.
Prepare, interpret, and disseminate information about agency programs and procedures.
Coordinate, organize, and facilitate meetings, conferences, and seminars; assist with coordinating work and projects between department units.
Compile and analyze data, make calculations, prepare reports, and support administrative staff with developing and disseminating information; run monthly division reports to monitor performance measures.
Assist with preparing presentations for administrative hearings.
Research, compose, design, and edit publications, including brochures, forms, and manuals, and support document, marketing, and departmental publishing.
Assist with developing and implementing training materials; train subordinate administrative staff; monitor licenses, certifications, and physical paperwork for accuracy and currency.
Respond to inquiries about rules, regulations, policies, and procedures; provide customer service; monitor department inventory and ensure procurement of required essentials.
Perform other work as needed or assigned.