Part Time - Administrative Specialist II

Cobb County Government•Sustainability Waste & Beautification Marietta, GA

4d•Onsite

About The Position

The purpose of this classification is to provide specialized administrative support for a department or division. While the essential functions are similar to those of an Administrative Specialist III, Administrative Specialists II are typically more limited in scope. They are broadly responsible for all administrative support functions in a division of a department; work often requires knowledge of departmental operations and procedures.

Requirements

High School diploma or GED required
supplemented by two years of clerical, administrative support, secretarial, customer service, record management experience and/or training.
Excel and Proofreading assessment will be required for this position.

Nice To Haves

Bachelor's degree is preferred.

Responsibilities

Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information.
Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel.
Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response.
Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments.
Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues.
Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities.
Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.
Processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer.
Processes applications for department services, such as licenses, facility usage, program enrollment, employment, or other purposes.
Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order.
Performs other related duties as assigned.