Administrative Specialist II (Part-Time)

City of Hollywood, Florida • Fl 33019, FL

1d • Hybrid

About The Position

Under direction of an administrative superior, performs a wide variety of generalized clerical and administrative work. Knowledge of the department and excellent keyboard skills are crucial to this position. Duties may include public contact work. The incumbent may supervise office support staff. Incumbents must use discretion in decision making and policy interpretation. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures.

Requirements

• High School Diploma or GED equivalent plus two (2) years responsible secretarial experience, including the use of computers and standard software applications such as Word and Excel; or an equivalent combination of training and experience.
• Requires above satisfactory keyboard skills as directed by departmental needs.

Nice To Haves

• Associate’s Degree from an accredited college in Business Administration, Public Administration, or closely related field.
• Experience preparing requisitions; ordering supplies and equipment; reviewing payroll entries; processing P-Card purchases and other invoices; reviewing and submitting Telestaff or other time and attendance records; data entry; drafting and editing memos, letters and other correspondence; and creating reports, is preferred.
• Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

Responsibilities

• Requisitions supplies and equipment; assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; updates publications.
• Types correspondence, invoices, statements, reports, and other materials from copy or shorthand notes; composes and types letters, memoranda, minutes, notices, and other correspondence.
• Oversees the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions.
• Operates a computer, photocopier, printer, calculator, facsimile machine, recording equipment or typewriter.
• Maintains manual or automated filing systems; oversees specialized document or library collections; maintains appointment calendar.
• Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers.
• Researches, collects, and compiles data for administrative and annual reports, agendas, bulletins, questionnaires and agreements; performs varied arithmetical computations.
• Supervises, assists and directs clerical personnel; schedules and reviews the work assignments of the department staff.
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

Benefits

• Low cost health insurance (Medical, Dental, Vision)
• Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• Generous Paid Time Off Program (13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave)
• Federal Student Loan Forgiveness Program (for employees with 10 years of public service and on-time payments)
• Pension plan

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED