Administrative Specialist II: OIDD-Whitten
About The Position
The Administrative Specialist II supports and maintains the operations and functions of the Behavioral Support Services Department at Whitten Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) operated by BHDD-OIDD in Clinton, South Carolina. The facility serves residents with intellectual and developmental disabilities. The role provides administrative and clerical support to the department and its Psychiatric Team and Mental Health Professionals. Duties include managing schedules and records, preparing meeting materials and progress-note templates, tracking consent forms, documenting meetings, completing reports, and maintaining supplies. Other duties may be assigned.
Requirements
- High school diploma or GED and relevant experience, or an associate's degree in secretarial science.
- Good communication, organization, computer, and social skills.
- Ability to produce quality and quantity of work.
- Ability to maintain accurate files.
- Ability to work quickly and accurately.
Nice To Haves
- Specialized training in secretarial or clerical duties.
- Two years of relevant work experience.
- Computer skills, especially in Word and Excel.
Responsibilities
- Send the PDR schedule to the facility.
- Enter psychiatric consultation appointments in Therap and maintain files used by the Psychiatric Team.
- Enter completed PDR packets into Therap.
- File and copy relevant information for Campus and Central Square consumers.
- Prepare monthly progress-note templates for each Mental Health Professional.
- Prepare monthly packets for the Human Rights Committee (HRC).
- Prepare, send, and track consents for each Mental Health Professional's caseload.
- Take detailed and effective notes during HRC meetings.
- Prepare meeting minutes for inclusion in upcoming packets.
- Complete the department's Risk Management report and unannounced visits report.
- Send the department monthly deadlines and on-call schedule.
- Update the “BSP At A Glance” books quarterly.
- Ensure supplies are available.
- Perform other duties as assigned.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- 15 days of annual (vacation) leave per year
- 15 days of sick leave per year
- 13 paid holidays
- Paid Parental Leave
- South Carolina Deferred Compensation Program available
- State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP)
- Referral Incentive Reward and Retention Bonus programs are supported; contact Human Resources for further information.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
