Administrative Specialist II
About The Position
This position reports to the Director of Administrative Services and works with high-level division and agency officials on a regular basis. Attention to detail and accuracy of work is required, as well as the ability to change work priorities on short notice. The position will be involved with confidential division-level initiatives and must be able to communicate accurately with stakeholders at all levels. The position provides office support functions such as creating documents to include letters, charts, reports and diagrams; performing research; gathering and compiling data; scheduling meetings; and communicating with a wide variety of individuals in person and by telephone or other electronic methods. This position requires excellent communication skills, and all work must be maintained in an easily retrievable manner. This position works independently and produces a high-quality product in all work assignments. Position utilizes Microsoft Word, Excel, Teams and Outlook daily, and will be required to utilize the state Integrated HR/Payroll system successfully to research information and create reports. The ability to utilize other modern technology devices, programs and apps would be beneficial. Position is responsible for administrative motor vehicle management. Maintain comprehensive and organized records management systems to support efficient retrieval of information by all users.
Requirements
- Demonstrated accuracy and attention to detail
- Proficient use of Microsoft Word, Excel, Teams and Outlook
- Proven professional communication skills while dealing with staff and stakeholders
- Proven experience working independently and proficiently
- Demonstrated experience in office support functions
- High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Nice To Haves
- Ability to change work priorities on short notice
- Ability to utilize other modern technology devices, programs and apps
- Administrative support experience within the NCDAC Division of Institutions
- Experience with Integrated HR - Payroll System reports and functionality
- Administrative experience with motor fleet operations
Responsibilities
- Creating documents to include letters, charts, reports and diagrams
- Performing research
- Gathering and compiling data
- Scheduling meetings
- Communicating with a wide variety of individuals in person and by telephone or other electronic methods
- Administrative motor vehicle management
- Maintain comprehensive and organized records management systems to support efficient retrieval of information by all users
Benefits
- Health insurance options
- Standard and supplemental retirement plans
- NCFlex program
- Paid vacation leave
- Paid sick leave
- Paid community service leave
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
