Administrative Specialist II (Dallas Police) (Civil Service)

City of Dallas•Dallas, TX

1d•Onsite

About The Position

The City of Dallas is seeking an Administrative Specialist II to perform intermediate to advanced level administrative support or technical program assistance. This role involves disseminating information for a variety of functions, divisions, or departments, and contributing to the city's growth and service initiatives. The City of Dallas offers competitive benefits, growth opportunities, and a vibrant work culture, aiming to help employees thrive while contributing to the community's flourishing.

Requirements

High school diploma or GED.
Four (4) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable. Invoice reconciliation and payment. Correspondence/publication preparation. Procurement. Budget analysis/preparation. Contract administration. Policy/procedure development. Records management and/or report writing. Financial management experience.
A bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements.
An associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements.
A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements.
Some positions may require valid driver's license and good driving record.
Must pass an intensive background investigation and drug test.
No FELONY or Class A MISDEMEANOR convictions.
No Class B MISDEMEANOR convictions within the last ten (10) years.
No family violence convictions.
Cannot currently be on deferred adjudication for any FELONY, Class A, or Class B MISDEMEANOR.
Cannot share residency with any person (including family) convicted of a felony.

Nice To Haves

Police Academy and Communications division - Current Certified Instructor Proficiency Certificate issued by TCOLE is a plus.
Effective oral and written communication skills.
MS Office or similar software skills.
Ability to organize information, coordinate events/timelines and direct others.
Proficient with use of Microsoft Office, particularly Excel, PowerPoint, SharePoint, and Microsoft Teams
Experience with processing procurement or financial data using the Advantage 3 Financial System.

Responsibilities

Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending.
Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
Prepares, interprets, and disseminates information concerning agency programs and procedures.
Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
Assists in the preparation of presentations for administrative hearings.
Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.
Performs any and all other work as needed or assigned.