Administrative Specialist II-BU (Crime Records)

City of Seattle•Seattle, WA

2d•Onsite

About The Position

The Seattle Police Department is seeking a highly motivated, customer service focused and detail oriented Administrative Specialist II-BU for the Crime Records Unit. The selected individual will work Monday through Friday, rotating Saturdays, and mandatory holidays. Crime Records works with insurance, criminal justice, governmental, and law enforcement agencies for incident/accident reports, background checks and in-custody arraignment. This position will report to the Administrative Support Supervisor. About the Department: The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.

Requirements

Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform the work of the class).
Pass a Seattle Police Department Background Investigation.
Must perform work on-site. No remote work option is available for this position.

Nice To Haves

Intermediate skills in Microsoft Office Suite programs.
Ability to communicate clearly, handle a variety of tasks, and assignments in a timely manner.
Team oriented and possess a positive work ethic.
Ability to lift to waist and overhead up to 25 pounds and carry boxes weighing up to 30 pounds.
Detail oriented, organized, and very thorough.

Responsibilities

Provide a full range of administrative support for the Department, inside/outside Law Enforcement/Criminal Justice agencies, Insurance Agencies, and the Seattle City Prosecutors Office in a fast-paced, customer service-oriented environment.
Understand the work processes and procedures of the Crime Record Unit and adjust priorities on short notice based on the needs of the unit.
Meet deadlines for processing reports for the Seattle Municipal Court Arraignment Calendar.
Answer high volume of telephone calls, direct calls, retrieve and answer voicemail, answer email, disseminate incoming and outgoing mail, and prepare correspondence and interdepartmental memos.
Process requests for reports and investigative files and disseminate interdepartmentally, as well as outside the department.
Learn and interpret state mandated RCW’s and apply them to the job task.
Exercise good judgment, organize workload, problem solve, and provide good customer service.
Assist internal Law Enforcement with information and procedures.
Numerically organize, scan and file reports.
Shifts include rotating Saturdays and Holiday coverage.