8941 - Administrative Specialist I (Development Services)
About The Position
Jackson County Development Services is recruiting one full-time Administrative Specialist I for its Planning Division. The position supports planners working on Current Planning, which processes land use applications and development proposals, and Comprehensive Planning, which guides long-range land use policy and implementation of the County’s Comprehensive Plan. The role performs complex clerical and administrative tasks, works independently with occasional guidance for new or unusual situations, and assists the public by email, phone, and in person. The anticipated start date is as early as November 16, 2026. The position is represented by SEIU and requires a pre-employment criminal background check.
Requirements
- High school diploma or equivalent and four years of progressively responsible clerical and office support experience, including experience overseeing the activities of an office project; or an equivalent combination of education and experience providing the required skills, knowledge, and abilities.
- Knowledge of modern office practices and procedures, business English composition, spelling, and basic arithmetic.
- Ability to type a variety of complex materials rapidly and accurately; operate office equipment and machines accurately and skillfully; and alphabetize and arrange materials in numerical order.
- Ability to understand and follow oral and written instructions; implement new procedures and processes; and interpret and follow departmental procedures, rules, and regulations.
- Ability to prioritize and organize work, train other staff, make decisions independently, make fast and accurate computations, compile data, and prepare complex reports.
- Ability to establish and maintain effective working relationships with people contacted during work.
- Self-motivation, attention to detail, and excellent time-management skills.
- Extensive administrative and record-keeping experience and advanced computer skills, including Microsoft Word and Excel.
- Ability to pass a criminal background check before hire.
Responsibilities
- Perform complex clerical and administrative duties in specialized areas.
- Compose correspondence, proofread documents, and receive, log, and route complaints.
- Assist the public in person and by telephone; answer complex questions and make basic interpretations of departmental policies and procedures when communicating with the public, other departments, and staff.
- Set up and maintain complex paper and computer filing and record-keeping systems, indices, and registers; research files and prepare reports.
- Compute or verify data, enter and retrieve data using computer terminals, review printouts for accuracy, and perform quality assurance checks as needed.
- Maintain inventory records as assigned and operate office equipment and machines.
- Perform general bookkeeping and accounting functions and coordinate the department budget as needed.
- Schedule staff, meetings, and locations.
- Train, monitor, and provide functional guidance to other clerical personnel in office procedures, policies, equipment operation, and technical matters as needed.
- Work on special projects, including planning and coordination.
- Follow regulatory requirements, collective bargaining agreements, County and departmental policies and procedures, required trainings, and safe work practices.
- Develop and maintain effective internal and external working relationships.
- Maintain regular and reliable attendance; overtime may be required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
