Administrative Specialist I
About The Position
The primary purpose of the Administrative Specialist position is to provide overall administrative support for approval and execution for approximately 120+ contractual financial assistance and purchasing agreements. The position facilitates purchase of services internal and external approval process. Manages purchasing process for service contracts in the E-Procurement system and monitors purchasing agreements to ensure deliverables are submitted and requisitions are closed in E-Procurement. Creates and maintains financial assistance data reports in the NC Enterprise Business Services system (EBSS).
Requirements
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Nice To Haves
- Ability to compile, assimilate and organize both printed and electronic information.
- Ability to apply considerable knowledge of data collection, storage, organization, manipulation and/or analysis of data.
- Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs.
- Ability to demonstrate and apply this knowledge in performance of administrative tasks.
- Ability to explain and interpret information to clients/customers and staff.
- Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
- Ability to present ideas clearly and effectively in written form.
- Ability to adjust language or terminology to meet the needs of the audience.
- Ability to use correct grammar, organization, and structure.
Responsibilities
- Provide overall administrative support for approval and execution for approximately 120+ contractual financial assistance and purchasing agreements.
- Facilitate purchase of services internal and external approval process.
- Manage purchasing process for service contracts in the E-Procurement system.
- Monitor purchasing agreements to ensure deliverables are submitted and requisitions are closed in E-Procurement.
- Create and maintain financial assistance data reports in the NC Enterprise Business Services system (EBSS).
Benefits
- Health insurance options
- Standard and supplemental retirement plans
- NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis)
- Paid vacation
- Sick leave
- Community service leave
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
