Administrative Specialist, HR Support
About The Position
The Administrative Specialist, HR Support provides front desk, administrative, HR/Recruiting, and operational support across multiple office locations. This role requires strong organizational skills, sound judgment, and the ability to manage competing priorities while supporting leadership and daily business operations. The position ensures smooth day-to-day operations through reliable execution, proactive planning, and consistent follow-through. Success requires strong organization, the ability to anticipate needs, and the capacity to manage responsibilities with minimal supervision.
Requirements
- Minimum high school diploma required; associate degree preferred
- 3+ years of experience in administrative, front desk, or office coordination roles; HR/recruiting support experience strongly preferred
- Ability to work onsite five days per week, primarily in Tysons Corner, VA with weekly support in Windsor Mill, MD; schedule may vary based on business needs
- Strong organizational skills with ability to manage multiple priorities
- Ability to handle confidential information with integrity and discretion
- Reliable follow-through and ability to work with minimal supervision
- Experience coordinating office logistics, catering, and vendor relationships
- Strong communication skills and attention to detail
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Experience with HRIS, applicant tracking, or expense systems preferred
- Professional, dependable, and accountable work style
Responsibilities
- Manage front desk operations, including greeting visitors and supporting daily office needs across multiple locations
- Serve as a point of contact for internal and external communications with professionalism and discretion
- Support HR activities, including onboarding and offboarding coordination, employee data entry, maintenance of electronic records, HR reporting, audits, training records, and compliance documentation
- Support recruiting activities, including job postings, resume review, candidate communications, interview scheduling, and coordination throughout the hiring process
- Coordinate logistics for meetings, including scheduling, materials, and room setup
- Plan and manage catering for meetings and office activities, including scheduling, attendance tracking, vendor coordination, and budget management
- Oversee office supply inventory and routine ordering to maintain appropriate stock levels
- Receive, sort, and distribute incoming mail and packages, including scanning and electronic routing as needed
- Process Executive expense reports in accordance with company policy
- Develop, document, and maintain standard operating procedures for administrative and office processes
- Identify and implement improvements to administrative workflows and office operations
- Prepare reports, presentations, and other business materials as needed
- Maintain general office cleanliness and upkeep of shared spaces, including kitchen areas and refrigerator organization
- Perform other duties as assigned to support office operations
Benefits
- Additional benefits to its employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
