Administrative Support Specialist

UNC-Chapel Hill•Chapel Hill, NC

6d•Hybrid

About The Position

The Administrative Support Specialist provides specialized administrative and operational support to a large, multi-site clinical department serving more than 300 physicians, advanced practice providers, and other clinical professionals. The role is responsible for coordinating professional development travel, expense reimbursement, purchasing, invoice processing, and recruitment-related logistics while ensuring compliance with UNC Health and UNC School of Medicine financial policies and procedures. Serving as a key resource for providers, supervisors, and administrative staff, this position interprets and applies complex business processes, supports clinical operations, and contributes to the effective functioning of the department through exceptional customer service, financial stewardship, and administrative expertise.

Requirements

Experience in administrative and operational support
Experience in a clinical department setting
Experience serving physicians, advanced practice providers, and clinical professionals
Experience with professional development travel coordination
Experience with expense reimbursement
Experience with purchasing
Experience with invoice processing
Experience with recruitment logistics
Knowledge of financial policies and procedures
Ability to interpret and apply complex business processes
Strong customer service skills

Responsibilities

Coordinating professional development travel
Coordinating expense reimbursement
Coordinating purchasing
Coordinating invoice processing
Coordinating recruitment-related logistics
Ensuring compliance with UNC Health and UNC School of Medicine financial policies and procedures
Interpreting and applying complex business processes
Supporting clinical operations
Providing exceptional customer service
Providing financial stewardship
Providing administrative expertise