Administrative Specialist CL2 - Athletics

University of Maine•Farmington, ME

6d•Onsite

About The Position

The University of Maine at Farmington is seeking an Administrative Specialist to serve as the sole administrative support anchor for its entire athletics department. This role is crucial for connecting sports teams, coaches, sports medicine, compliance, sports information, and the campus community. The ideal candidate thrives in a dynamic, high-energy environment, loves sports culture, and excels at synchronizing multiple moving pieces. This position directly impacts the success of student-athletes and staff through coordination and game-day logistics.

Requirements

High school diploma or equivalent (G.E.D.)
1+ years of administrative support experience
Excellent customer service skills with professional communication abilities across multiple channels
Strong computer proficiency, particularly with spreadsheets, data tracking, and digital organization tools
Absolute discretion and ability to securely handle confidential information
Judgment, initiative, and team-first attitude to balance routine bookkeeping with sudden game-day adjustments

Responsibilities

Deliver front-facing customer service by answering inquiries and welcoming students, faculty, staff, and the community.
Arrange travel and reservations for away games, process athletic contracts, and cross-check schedules.
Manage and prioritize scheduling requests for athletic venues (Dearborn Gym, Prescott Athletic Complex, Leib Field) and coordinate reservations for department equipment.
Handle basic accounts payable and receivable for varsity programs, fundraising accounts, and sports medicine, including tracking balances, processing vendor payments, and depositing game-day fees.
Oversee student workers assigned to office work, facility monitoring, and event setups.
Assist with onboarding new staff and independent contractors.
Provide coordination and planning support for major department events such as the Hall of Fame, athletic championships, recruitment nights, and alumni fundraisers.