Administrative Specialist CL2 - Athletics

University of Maine System•Farmington, ME

18h•Onsite

About The Position

The Administrative Specialist CL2 - Athletics is a key support role for the University of Maine at Farmington's athletics department. This position serves as the primary administrative support, connecting various facets of the department including sports teams, coaches, sports medicine, compliance, sports information, and the campus community. The role is ideal for someone who thrives in a dynamic, high-energy environment, enjoys sports culture, and excels at synchronizing multiple operational elements. The work directly impacts the success of student-athletes and staff through coordination and game-day logistics.

Requirements

High school diploma or equivalent (G.E.D.).
1+ years of administrative support experience.
Excellent customer service skills with professional communication abilities, even in a busy environment.
Strong computer proficiency, especially with spreadsheets, data tracking, and digital organization tools.
Absolute discretion and ability to handle confidential information securely.
Judgment, initiative, and a team-first attitude to balance routine tasks with urgent needs.

Responsibilities

Deliver front-facing customer service by answering inquiries and welcoming students, faculty, staff, and the community.
Arrange travel and reservations for away games, process athletic contracts, and cross-check schedules.
Manage and prioritize scheduling requests for athletic venues (Dearborn Gym, Prescott Athletic Complex, Leib Field) and coordinate reservations for department equipment.
Handle basic accounts payable and receivable for varsity programs, fundraising accounts, and sports medicine, including tracking balances, processing vendor payments, and depositing game-day fees.
Oversee student workers for office tasks, facility monitoring, and event setups, and assist with onboarding new staff and independent contractors.
Provide coordination and planning support for major department events such as the Hall of Fame, athletic championships, recruitment nights, and alumni fundraisers.