Administrative Specialist 2

New Jersey Courts•Freehold, NJ

8d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Monmouth Vicinage General Operations division is seeking a highly motivated self-starter with strong administrative, organizational, customer service and interpersonal skills who is committed to providing excellent administrative and support services. Under the general direction of the Operations Division Manager (Court Executive 2B) or other supervisory personnel, the selected individual will use excellent administrative and leadership skills, strong writing and verbal communication skills, effective multi-tasking, keen attention to detail, and exceptional organization and customer service skills to provide a wide range of administrative functions in various areas of operations.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Proficiency in Microsoft Office is preferred.
Regular and predictable physical presence at the worksite is an essential function of this position.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

Nice To Haves

strong administrative, organizational, customer service and interpersonal skills
excellent administrative and leadership skills
strong writing and verbal communication skills
effective multi-tasking
keen attention to detail
exceptional organization and customer service skills

Responsibilities

Coordinating transcript/audio requests
Coordinating interpreting services
Providing logistical coordination and support for jury trials and special court events
Communicating and establishing working relationships with state agencies, judges, sheriff's office, management, and outside vendors and agencies
Maintaining and creating standard operating procedures
Preparing reports and proposals
Maintaining the divisional SharePoint site
Arranging training for vicinage staff as needed
Providing guidance to staff on technical matters
Analyzing work processes/methods and establishing workflow systems/procedures
Performing other operational and administrative duties as assigned