Administrative Specialist 1 Confidential (Operations)

New Jersey Courts•Cape May, NJ

1d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Atlantic / Cape May Vicinage is seeking a highly motivated, detail-oriented professional with excellent written and oral communication and customer service skills to assist the Operations Division Manager. The ideal candidate must possess the ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality and possess integrity.

Requirements

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.
Proficiency in Microsoft Office preferred.
Regular and predictable physical presence at the worksite is an essential function of this position.

Responsibilities

Coordinate administrative functions within the division including but not limited to: Providing support via email, phone, and walk-ins; handling facilities requests; documents.
Internal/external customer service support functions.
Assist in planning, coordinating and implementation of special projects and programs.
Compile records and other written materials.
Calculate statistical information of reports; analyze reports for distribution or action.
Schedule appointments, meetings, and coordinate calendars.
Prepare correspondence; provide information to judges, management, and staff.
Provide training and guidance as needed; and perform other related job duties.
Preparing and updating digital signage.
Maintaining division inventory and supplies.