Administrative Specialist 1

GAI Consultants, Inc. • Munhall, PA

2d

About The Position

GAI Consultants, Inc. is looking for an Administrative Specialist 1 whose primary responsibility will be assisting engineers in the development of project deliverables for clients. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company.

Requirements

• Strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents.
• Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required.
• 3+ Years of Experience
• Driver’s License

Nice To Haves

• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.
• Notary Public preferred.

Responsibilities

• Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables.
• Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs.
• Will be responsible for updating client and internal tracking spreadsheets.
• Will be responsible for performing detailed QA/QC checks of project deliverables.
• Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements.
• Performs special projects and other tasks, as assigned.
• Assists in the creation and maintenance of project related forms or documents.
• Answers questions about administrative best practices and procedures.
• Occasionally plans and coordinates detailed aspects of projects.
• Assists with preparation of project scopes, schedules and plans for assigned projects.
• Occasionally assigns tasks to other administrative staff.
• Mentor other administrative staff.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.

Benefits

• Competitive Pay & Recognition
• Market based, competitive compensation
• Performance driven recognition and development bonuses
• Comprehensive Health & Wellness
• Medical, dental, and vision plans
• Company paid short-term and long-term disability
• Company paid life insurance
• Employee Assistance Program and wellness resources
• Meaningful Work–Life Balance
• Generous paid time off + 7 paid holidays
• An additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave
• Growth, Learning & Financial Security
• 401(k) with company match
• Tuition reimbursement
• Support and rewards for professional development and certifications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree