Administrative Specialist 1, Mailroom Specialist (Salem)
About The Position
The Oregon Department of Corrections is seeking a motivated and detail-oriented Administrative Specialist 1 to join our team at the Santiam Correctional Institution’s (SCI) Mailroom. This position plays a critical part in ensuring the safe and efficient flow of mail to and from staff and Adults in Custody (AICs), helping protect the security of the institution while supporting essential communication. As the Mailroom Specialist, you are the backbone of daily mail operations at SCI. Your work ensures all mail complies with Department of Corrections Mail Rule #131 and that prohibited items never reach the facility. You’ll work in a fast-paced, structured environment where accuracy matters and every task serves a purpose.
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
- Experience sorting and routing high‑volume mail in a structured or regulated environment.
- Demonstrated skill inspecting mail or documents for prohibited items according to established policies or rules.
- Proven experience completing official forms, notices, or violation reports with accuracy and policy compliance.
- Experience maintaining organized filing or tracking systems for logs, packages, violations, or other operational records.
- Experience processing specialized mail types (such as certified, legal, official, or inter-agency mail).
- Experience handling evidence or sensitive materials in accordance with chain‑of‑custody procedures.
- Experience communicating in writing with customers, clients, or stakeholders to respond to inquiries, complaints, or grievances.
- Ability to lift 30-pound mail packages and operate specialized office equipment such as OMS, IMRS, ICS Solutions, US Postal postage metering machine, electric letter openers and electronic postal scales.
- Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
- Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant.
Responsibilities
- Receive, sort, and distribute incoming mail for staff and AICs in accordance with DOC Rule #131.
- Inspect incoming and outgoing AIC mail for contraband while following established security procedures and PPE requirements.
- Process outgoing mail, including certified and inter‑institutional items, and prepare all materials for USPS pickup.
- Identify mail violations, complete required documentation, and return or confiscate prohibited items as directed by policy.
- Maintain organized records for packages, violations, confiscations, and other mailroom activities.
- Respond to AIC communications and grievances related to mail operations.
- Secure contraband into the chain of evidence and testify in court if required.
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
