Administrative Specialist 1, Confidential

New Jersey Courts•Freehold, NJ

1d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Monmouth Vicinage Information Technology Division is seeking a candidate who is a creative thinker, with resource handling skills and customer service skills to perform administrative duties to assist in day-to-day operations. Under the general direction of the IT Division Manager and Assistant IT Division manager, this self-managing individual will use their ability to teach others basic technology tasks and apply technology to tasks to provide a variety of administrative support functions to the Division Manager, Assistant IT Division Manager and IT staff.

Requirements

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.

Nice To Haves

creative thinker
resource handling skills
customer service skills
ability to teach others basic technology tasks
apply technology to tasks

Responsibilities

Manage and maintain the IT Division Manager’s calendar
Advise management regarding deadlines and events
Assist with drafting meeting agendas and minutes
Compose and proofread correspondence and reports
Create and maintain charts and spreadsheets
Maintain and order supplies for the division
Assist with IT equipment and inventory and associated documentation
Work with IT staff, Finance and vendors to determine and procure IT equipment for all vicinage staff
Develop and maintain IT documentation repositories in SharePoint and Teams
Manage and direct IT assistance requests sent through JATS, email and phone calls
Moderate vicinage events through Zoom
Work on special projects as needed