Recruitment Coordinator and Records Specialist (Administrative Specialist 1, Confidential)

New Jersey Courts•Trenton, NJ

9d•Hybrid

About The Position

The New Jersey Judiciary Office of Management and Administrative Services, Human Resources Division is seeking a motivated, detail-oriented professional to join the Placement Support and Projects Unit, where recruitment support and records management come together to keep our hiring process running smoothly. In this role, you may support recruiters throughout the hiring process by coordinating interviews and skills testing, guiding new hires through onboarding, and handling confidential pre-employment materials with care. Alternatively, your focus may lean toward maintaining the unit's digitized records, supporting cross-training across the team, and contributing to projects that improve how the Judiciary recruits and hires talent. You will work closely with a collaborative team that values accuracy, initiative, and continuous improvement. The ideal candidate is comfortable managing multiple priorities in a fast-paced environment and enjoys working with others to achieve shared goals. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.
Ability to use a keyboard, no minimum speed.

Responsibilities

Support recruiters throughout the hiring process by scheduling interviews, coordinating skills testing, and preparing interview materials
Prepare and digitize Human Resources records, ensuring accuracy and proper organization across paper and electronic files
Guide new hires through onboarding, including preparing accounts, checklists, and required correspondence
Contribute to unit projects focused on process improvement, standardization, and system implementation
Collect, screen, and maintain confidential candidate and employee records, including background check materials and pre-employment documentation
Deliver training and cross-training to other support staff on recruitment systems and procedures
Provide front office coverage and support, including greeting visitors and candidates and assisting with day-to-day recruitment operations