ADMINISTRATIVE SPEC

Orange County Public Schools•Orlando, FL

9d•Onsite

About The Position

Under general direction, the purpose of this position is to perform district-based duties associated with managing, receiving, processing, analyzing, and safeguarding highly specialized and confidential data and information. Employees in this classification routinely access sensitive personnel, student, investigative, compliance, and operational records; utilize state and district databases requiring authorized access and security clearance; communicate with school and district administrators regarding confidential matters; and exercise independent judgment and discretion in handling protected information. The position functions in a technical capacity, produces a variety of reports and analyses, provides technical support to district personnel, and ensures compliance with applicable federal, state, and district confidentiality requirements. Performs related work as directed.

Requirements

High school diploma or GED
Supplemented by college level course work or vocational training in office education or computer applications
Minimum five (5) years previous experience and/or training that includes secretarial work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Collects, inputs, and reviews records related to the district programs; compiles reports, analyzes data and produces output, while ensuring compliance with district policies, state statutes, federal regulations, and confidentiality requirements governing the collection, maintenance, dissemination, and protection of sensitive information.
Exercises a high degree of discretion and professional judgment when handling confidential matters involving personnel actions, investigations, compliance reviews, legal matters, and protected records.
Generates statistical, informational, and other reports from individual databases, networks, and the SAP system.
May provide input on, inventory and equipment needs and make purchasing recommendations.
Assists in the compilation, analysis, and verification of data, i.e. personnel data, student testing data, facilities/construction data, etc.
Serves as a liaison with school-based and district administrators, executive leadership, state agencies, and other authorized stakeholders regarding confidential, sensitive, or restricted information.
Reviews, researches, verifies, and compiles confidential information from multiple databases and reporting systems for use in audits, investigations, compliance reviews, public records responses, and administrative decision-making.
Maintains secure records management practices and safeguards electronic and physical files containing confidential information.
May attend and assist in workshops and training sessions in functional area including producing materials for training purposes.
Performs analysis and research of other district-wide programs as required.
Assists in problem resolution and strategies in functional area.
Types, composes, and edits memos and other documents, as required.
Operates a computer to enter, retrieve, review, or modify data; utilizes advanced word processing, database, and software programs.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.