Administrative Services Manager

The City of Fort Worth•Fort Worth, TX

7d•Onsite

About The Position

The City of Fort Worth Fire Department is seeking an Administrative Services Manager to lead initiatives primarily in the areas of Budget, Grants, Human Resources (HR), and Capital Projects. This role requires a strong sense of urgency, attention to detail, and the ability to work effectively with both civilian and civil service personnel. The position demands the capacity to work independently and in a team environment, while building effective working relationships across departments. The Administrative Services Manager reports directly to the Assistant Fire Director and oversees a team of 7-9 employees responsible for daily administrative functions.

Requirements

Master’s Degree from an accredited college or university with major coursework in Public Administration, Budgeting, Accounting, Finance, Human Resources, Organizational Development, Business Administration or related field
Two (2) years of increasingly responsible and complex administrative, personnel, and management experience
One year in a supervisory capacity
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility.
Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Nice To Haves

Knowledge of concepts related to budget management, business planning, process improvement, policy development, and strategic planning.
Experience in budget management
Advanced Excel, PowerPoint and Microsoft Word skills
Experience with ERP Financials
Knowledge of Grant policies and requirements

Responsibilities

Management of a $300 million combined Fire and Emergency Management Services (EMS) budget, focusing on budget development, monthly forecasting, revenue, invoicing.
Oversee specific programs such as special donations, deployments, LEOSE (Law Enforcement Officer Standards and Education funds), and Suburban Dispatching.
Serves as Human Resources Coordinator (HRC) supporting HR functions such as, hiring, onboarding, Family Medical Leave Act (FMLA), Workers’ Compensation compliance, and leave tracking.
Provide oversight and strategic guidance on all grant-related projects ensuring timely and compliant financial documents and submissions.
Provide transactional oversight of capital projects, including project set up, tracking and close-outs; also lead or support special projects as assigned, with a focus on data analytics related to budget, staffing, and capital planning.
Assist with compiling financial and staffing data to support broader department operations and internal decision making.