Administrative Services Manager

Southland Industries • Horsham, PA

1d • Onsite

About The Position

The administrative services manager is responsible for helping the division run smoothly and efficiently and is responsible for much of the paperwork, policy and office supervision. Their job is to plan and coordinate the regular function of administrative services, identify problems, help formulate solutions and implement new approaches to streamline these services and make them more efficient. Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices. Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services. Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence. Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems. Plan in-house or off-site activities and events. Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed. Manage, maintain and order new hire and divisional swag as needed. Manage security systems across the division and oversee contractors responsible for system maintenance. Hire and develop a team of office administrative staff. Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team. Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Requirements

• 10 years of experience in executive support and office management.
• Previous experience with people management
• Advanced experience and skills using Microsoft Office: Word, PowerPoint and Excel
• Ability to build and manage complex business relationships
• Ability to effectively prioritize competing needs and requirements
• Ability to effectively question decisions and conclusions using thinking skills and reasoned judgements

Responsibilities

• Plan and coordinate the regular function of administrative services.
• Identify problems, help formulate solutions and implement new approaches to streamline these services and make them more efficient.
• Provide direction and leadership to the admin staff responsible for administration, and division office services functions at the corporate offices.
• Directly manage either through internal teams or external service - provides all space planning, renovations and construction projects, and marketing services.
• Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business.
• Oversee the lifecycle of contracts and maintain organized records of all contracts and related correspondence.
• Provide contract support to several departments including preparation of invoices, filing, transmitting agreements and managing client’s electronic database systems.
• Plan in-house or off-site activities and events.
• Support Operations Leader in various tasks such as project documentation management, setting up project meetings and liaising with field leadership and employees for tasks as needed.
• Manage, maintain and order new hire and divisional swag as needed.
• Manage security systems across the division and oversee contractors responsible for system maintenance.
• Hire and develop a team of office administrative staff.
• Coordinate agendas, meeting materials and logistics and meeting flow for the divisional leadership team.
• Liaise with internal departments to ensure divisional communications are managed and sent out accordingly.

Benefits

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed