Administrative Services Manager

State of Oregon•Salem, OR

1d•$102,468 - $153,708•Hybrid

About The Position

The Office of the Legislative Counsel is seeking an Administrative Services Manager to lead our dedicated team of administrative professionals. We are a permanent nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly. The Administrative Services Manager provides leadership, direction and oversight to the members of the Administrative Services unit; formulates and implements agency policies and procedures; assesses hiring needs and analyzes budget resources to determine adequate available funding; and serves as the agency principal financial officer responsible for overseeing all financial operations and reporting of the agency, including accounting and budgeting. This position provides financial structure, accountability and resources, while helping drive the culture, execution and vision of the agency. The Office of the Legislative Counsel in Salem, Oregon, invites you to put your proven skills to work as part of our management team. We are looking for someone with: Proven experience in the fiscal management of an organization, including experience in planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting; Analytical and research skills; Strategic and critical thinking; Creativity; Sound decision making; and A growth mindset who sees challenges as opportunities for growth. In this nonpartisan role you will manage the day-to-day operations of the office and provide support, guidance and coaching to the Executive Support Specialists and the Publications Account Specialist. You are organized and logical and know how to structure your work to meet a series of priorities each day, often with competing deadlines. You possess the flexibility to shift your attention from one task to another and back again. You have the ability to balance attention to detail with awareness of the deadline-driven nature of legislative, accounting and budgeting work. You appreciate careful process documentation and can find your way through complex and intricate workflow processes. You communicate effectively, enjoy collaborating with others and can work with peers who apply a broad range of skills and approaches to problem-solving. Experience both fast-paced, deadline-driven legislative sessions and more relaxed legislative interims. Collaborate with creative and supportive colleagues to complete a wide array of projects. Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more. Discover a unique working environment that has inspired legislative careers that span decades. This is a hybrid (remote and in-office) position located in the Capitol building in Salem, Oregon. While working from home, personal, stable and high-speed Internet access will be required to perform the functions of this position. There will be times when employees scheduled to be working from home will be required to report to the Capitol. Every effort will be made to provide reasonable notice; however, employees may be required to report to the building under short notice. The Capitol is located at 900 Court Street NE, Salem, Oregon, 97301.

Requirements

Bachelor’s degree and seven years of related experience.
An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
Proven experience in the fiscal management of an organization, including experience in planning, directing and controlling financial resources, core operations, budget preparation and execution, revenue generation, spending oversight, and reporting.
Analytical and research skills.
Strategic and critical thinking.
Creativity.
Sound decision making.
A growth mindset who sees challenges as opportunities for growth.
Organized and logical and know how to structure your work to meet a series of priorities each day, often with competing deadlines.
Flexibility to shift attention from one task to another and back again.
Ability to balance attention to detail with awareness of the deadline-driven nature of legislative, accounting and budgeting work.
Appreciation for careful process documentation and ability to find your way through complex and intricate workflow processes.
Effective communication skills.
Enjoy collaborating with others.
Ability to work with peers who apply a broad range of skills and approaches to problem-solving.
Personal, stable and high-speed Internet access will be required to perform the functions of this position while working from home.

Nice To Haves

Ability to deeply understand and reimagine processes.

Responsibilities

Provides leadership, direction and oversight to the members of the Administrative Services unit.
Formulates and implements agency policies and procedures.
Assesses hiring needs and analyzes budget resources to determine adequate available funding.
Serves as the agency principal financial officer responsible for overseeing all financial operations and reporting of the agency, including accounting and budgeting.
Manages the day-to-day operations of the office.
Provides support, guidance and coaching to the Executive Support Specialists and the Publications Account Specialist.