Administrative Services Manager

Washington County•Government Center, MN

2d•Hybrid

About The Position

The Administrative Services Manager in Community Services oversees the department’s core administrative, operational, and public compliance functions. This role provides executive support to the Director, coordinates senior management activities, manages policy and training systems, and leads departmentwide event planning and interdepartmental collaboration. The manager is responsible for key compliance areas including Civil Rights, ADA coordination, and Data Practices. The position also directs administrative teams responsible for personnel processes, office space and technology coordination, communications support, and comprehensive records, mail, and data management operations. Additionally, the role guides the effective use of departmental software and systems to support overall operations. Washington County Community Services values your experiences, perspectives, and unique identity. We are committed to building and sustaining an equitable and inclusive work environment where differences are valued and accepted. We believe diversity benefits and enriches our work and helps us to effectively deliver services to our employees and communities.

Requirements

Bachelor's degree, from an accredited college, in business administration, public administration, accounting or a related field
Six (6) years of full-time paid experience in the administration of related programs
Two years of which must have been in a supervisory or management capacity, or equivalent.
Demonstrated knowledge of continuous quality improvement.
Promotes the engagement of staff and use of data in continuous quality improvement.
Demonstrates ability to utilize judgment in applying accounting concepts, precedents and established guidelines to specific areas.
Demonstrates thorough knowledge of department financial systems, concepts, principles, practices and procedures and the ability to apply them to financial transactions.
Demonstrates knowledge of the budgeting processes.
Demonstrates thorough knowledge of technology and applies technology to improve efficiency.
Must have own means of reliable transportation for business purposes.
Individuals operating a motor vehicle for County business must possess a valid driver's license.

Nice To Haves

Demonstrated leadership and team development skills, with the ability to collaborate effectively across departments
Strong administrative, organizational abilities, including event planning and coordination and project management
Excellent written communication and strategic thinking skills, with the ability to synthesize information into clear, concise outputs
Experience providing high level executive and senior level support
Skill in policy development, training system administration, and operational management
Knowledge of office space planning, technology systems, and software tools

Responsibilities

Manage office operations, finances and technology.
Analyze, evaluate, modify and approve procedures involved in the administration of a division or department.
Oversee performance measurement program.
Research, design and implement financial systems and procedures.
May serve as chief financial officer for the department.
Oversee department operations of financial management systems including payroll, general ledger, accounts payable, accounts receivable, inventory, contract management, job cost and service billing.
Coordinate department financial audits.
Ensure compliance with accounting principles.
Provide financial management for multi-fund major capital improvement projects.
Oversee information systems utilized by the department, including design, development, installation, implementation, maintenance and support.
Serve as contract manager for the department.
Manage administrative services.
Perform financial analysis.
Research and prepare financial and administrative reports.
Troubleshoot and resolve technical issues.
Determine technology needs for the department.
May manage multiple budgets.
Conduct research for budget process.
Coordinate development and preparation of annual budget.
Monitor department/division budget to assure fiscal integrity and compliance with sound financial management practices; recommends changes or modifications as necessary to the Director.
Initiate and delegate special projects.
Supervise staff.
Interview and make staff recommendations.
Create and manage work schedules.
Provide work direction and review work for accuracy.
Develop and facilitate staff training.
Guide staff through changes in laws, processes, services or programs.
Respond to grievances or special issues.
Conduct performance reviews.
Performs other duties as assigned.