Administrative Services Manager I

State of Vermont•Waterbury, CT

16h•Onsite

About The Position

The Agency of Human Services seeks a highly organized and proactive Staff Assistant to join the Office of the Secretary. This role is essential to the success of the office, directly supporting Deputy Secretary and Medicaid Director by managing scheduling, information flow, and document retention. The Staff Assistant will also provide support at public events and meetings, assist with managing review and approvals for administrative rules, legislative reports, and other critical documents. Work may also include staffing senior agency leaders at meetings and events (including taking notes / minutes and capturing follow up items) and some travel around Vermont. This key role reports to and is supervised by the Principal Assistant, directly supports and works closely with the Deputy Secretary and Medicaid Director, and works closely with the Secretary of Human Services, their Executive Assistant, and other colleagues in the Office of the Secretary. This role is classified as an Administrative Services Manager I in the Vermont Department of Human Resources classification system. Are you a highly organized and energetic professional looking to make a meaningful impact? We invite you to join our dynamic team as a Staff Assistant. In this important role, you will support the Deputy Secretary and Medicaid Director by managing scheduling, streamlining information flow, and ensuring efficient document retention. You'll also have the opportunity to represent our department at public events and meetings, facilitating effective communication and collaboration. If you're ready to take on a role that offers both challenge and reward, we want to hear from you! This dynamic position involves: Principal scheduling and calendar management for the Deputy Secretary and Medicaid Director Assisting with information flow and triage for the Deputy Secretary and Medicaid Director Drafting routine correspondence and reviewing reports for executive leadership Managing signatures, filing, and document/records retention

Requirements

Bachelor's degree in accounting, business or public administration, office administration or a related field and two years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff
OR Bachelor's degree and four years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff
OR One year as an Administrative Services Coordinator IV with the State of Vermont
Additional professional administrative-level experience or higher will substitute for the bachelor's degree on a year for year basis
Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

Principal scheduling and calendar management for the Deputy Secretary and Medicaid Director
Assisting with information flow and triage for the Deputy Secretary and Medicaid Director
Drafting routine correspondence and reviewing reports for executive leadership
Managing signatures, filing, and document/records retention
Provide support at public events and meetings
Assist with managing review and approvals for administrative rules, legislative reports, and other critical documents
Staffing senior agency leaders at meetings and events (including taking notes / minutes and capturing follow up items)
Some travel around Vermont